Frequently Asked Questions

Where will the conference be held?

  • The Student Leadership Conference will be held at the Embassy Suites by Hilton Grapevine, Dallas/Fort Worth Airport North, 2041 Bass Pro Drive, Grapevine, TX 76051.

When will the conference be held?

  • The Student Leadership Conference will be held 6-8 November 2026.

When does registration open?

  • Registration will be opening shortly. .

What is the registration fee?

  • US$125 for HKN Students and HKN Chapter Faculty Advisors.
  • US$350 for HKN Alumni to attend the full conference.
  • US$150 for HKN Alumni to attend only the Saturday night banquet.

Are there registration fee discounts?

  • US$100 Early Bird Registration fee per student member or Faculty Advisor. Discount ends on 16 September 2026.
  • US$100 Fee per student member or Faculty Advisor who is at a 2025 or 2026 Key Chapter School.
  • US$75 Early Bird Registration fee per student members at 2025 or 2026 Key Chapter Schools. Discount ends on 16 September 2026
  • All members of 2025 and 2026 Key Chapters automatically receive a US$25 registration discount.

What does the registration fee include?

  • All learning sessions.
  • Workshops (and materials used during workshops).
  • All meals and snacks during the conference (Friday dinner, all Saturday meals, Awards Banquet, Sunday breakfast).
  • Hotel room per Chapter (for two nights for up to four students).
  • Hotel room per Chapter for faculty advisor (for two nights).

What is the registration deadline?

  • 2 October 2026: Registration deadline for those staying in the Conference hotel in the HKN-provided rooms.
  • 14 October 2026:
    • Deadline to reserve additional hotel rooms at the conference rate of US$179.00 (plus tax), (first-come, first-served basis) .
    • Registration deadline for those only attending the conference sessions and/or banquet (not staying in the HKN-provided hotel rooms).

Are there any additional costs for students, Faculty Advisors, and Chapters?

Additional costs for Chapters may include:

  • Travel to and from Dallas/Fort Worth Area, Texas.
  • Meals/snacks during travel to and from TX.
  • Transfers from airport to and from the hotel.
  • Registration fee per student/faculty advisor.
  • Any activities that are not part of the conference that you plan on your own.
  • Extra hotel nights or extra hotel rooms (HKN is covering the cost of one hotel room per Chapter for up to four students for two nights and one hotel room for a faculty advisor for two nights).
  • All other incidental expenses.

What is the name and address of the hotel where attendees will be staying?

  • Attendees are invited to stay at the Embassy Suites by Hilton Grapevine DFW Airport North, 2041 Bass Pro Drive, Grapevine, TX, 76051

What time can I check in to the hotel? What time must I check out?

  • The Embassy Suites by Hilton Grapevine check-in time is 4:00 P.M. and check-out time is 11:00 A.M.

How far is the hotel from where the sessions will be held?

  • Sessions and meals will be held at the Embassy Suites by Hilton Grapevine Hotel.

What are the nearest airports to the hotel?

How do I get to and from the airport?

  • The hotel runs a shuttle service with details to come.
  • Both Lyft and taxis are available at both airports
  • The estimated price range for these trips may be anywhere between US$40-US$60

Will there be parking available?

Parking is available on site for a discount rate of $15.00 per vehicle, per day, exclusive of tax for overnight guests

What time do I need to arrive and what time should I plan to depart in order to attend the entire conference?

  • Attendees should plan to arrive at the hotel before 2:00 P.M., Friday 6 November 2026 to participate in Friday evening activities and dinner. 
  • Attendees should plan to leave campus at 12:00 P.M. on Sunday, 8 November 2026 at the conclusion of our morning meetings.

How do I reserve my Chapter’s hotel room?

  • HKN Provided rooms are fully assigned. If you received a HKN provided room, your point of contact should have received an email confirmation.
  • You will be asked to provide an ID and credit card upon check-in to access your room.

How do Faculty Advisors reserve their hotel room?

  • The same procedure for students applies to Faculty Advisors: register interest with your Chapter (one form entry per Chapter) by 4 September 2026; rooming lists for HKN-provided rooms are due no later than 10 October 2025.

How will lodging be arranged for additional Chapter representatives (beyond the 4 student members and the Faculty Advisor)?

  • If additional rooms for Chapter members are needed, they must be reserved by the individual attendees.

If I secured a space for my Chapter by 4 September, can I cancel if circumstances change?

  • There is no penalty if you cancel before 2 October 2026.

Will we have access to internet/Wi-Fi at the location?

  • Wi-fi in the hotel room is included for hotel guests (digital key “Hilton Honors”).
  • Free internet access will be available at the conference.

How do I submit my resume to the Resume Book?

  • You may upload your resume when you register for the conference.